Russia’s Federal Tax Service (FTS) has approved the formats for electronic freight forwarding documents — including the forwarding order, forwarding receipt, and warehouse receipt. Starting September 1, 2026, their creation and submission to the State Information System for Electronic Transport Documents (GIS EPD) will become mandatory for market participants.
Key Changes
The forwarding order becomes a bilateral document.
The client generates and signs an electronic file containing cargo details and contract terms. The freight forwarder confirms acceptance in a separate file and must indicate its registration number from the official state registry. Without this number, the document is considered invalid.
The forwarding receipt records the actual condition of the cargo.
Mandatory fields now include the condition of packaging, marking, and seals at the time of acceptance, as well as the exact date and time of receipt. If a representative accepts the cargo, their details and proof of authority (power of attorney) must be specified.
The warehouse receipt becomes part of the digital accounting system.
It must include the storage period, the precise warehouse address (in a standardized format), and the warehouse owner’s details if different from the freight forwarder. Detailed identification of cargo batches is also required.
Integration with state systems.
For certain goods, identifiers from government systems such as EGAIS, Mercury, LesEGAIS, FGIS “Grain,” and the Marking System (GIS MT) must be provided. Without these identifiers, transportation or warehouse acceptance will not be possible.
Corrections require a new file version.
If GIS EPD rejects a document, a corrected file must be submitted, indicating the revision number and reference to the previous version.
In effect, freight forwarding document flow becomes fully digital, with strict formalization at every stage — from contract confirmation to recording cargo condition and storage.
Additionally, starting March 1, 2026, freight forwarders listed in the state registry will be required to conduct mandatory selective cargo inspections.
Key Changes
The forwarding order becomes a bilateral document.
The client generates and signs an electronic file containing cargo details and contract terms. The freight forwarder confirms acceptance in a separate file and must indicate its registration number from the official state registry. Without this number, the document is considered invalid.
The forwarding receipt records the actual condition of the cargo.
Mandatory fields now include the condition of packaging, marking, and seals at the time of acceptance, as well as the exact date and time of receipt. If a representative accepts the cargo, their details and proof of authority (power of attorney) must be specified.
The warehouse receipt becomes part of the digital accounting system.
It must include the storage period, the precise warehouse address (in a standardized format), and the warehouse owner’s details if different from the freight forwarder. Detailed identification of cargo batches is also required.
Integration with state systems.
For certain goods, identifiers from government systems such as EGAIS, Mercury, LesEGAIS, FGIS “Grain,” and the Marking System (GIS MT) must be provided. Without these identifiers, transportation or warehouse acceptance will not be possible.
Corrections require a new file version.
If GIS EPD rejects a document, a corrected file must be submitted, indicating the revision number and reference to the previous version.
In effect, freight forwarding document flow becomes fully digital, with strict formalization at every stage — from contract confirmation to recording cargo condition and storage.
Additionally, starting March 1, 2026, freight forwarders listed in the state registry will be required to conduct mandatory selective cargo inspections.
